Cimarron CIA Annual Meeting - October 19, 2020
Please be advised the Cimarron Community Improvement Association, Inc. annual meeting will be held Monday, October 19, 2020 beginning at 7:00 PM. Please click here for additional meeting details including the candidate bios and the proxy form.
The meeting will be conducted by remote communication technology. Please use the following information to participate in the meeting.
Join Zoom Meeting
Meeting ID: 869 2716 7657 Phone Users
Passcode: Cimarron 1-346-248-7799
Please also be advised that all proxy/absentee ballots must be received in the office of MASC Austin Properties, Inc. by 12:00 pm Monday, October 19, 2020 to be counted in the election.
The complete annual meeting packet is available to owners on TownSq. Please contact our office if you have questions or need assistance with registering your TownSq account.
2020 Fun In The Sun Cancelled
The Cimarron CIA Board has had to make an extremely hard decision regarding the 2020 Fun In The Sun event. After review and careful consideration, the Board has agreed that hosting this event under the current Covid-19 conditions and social distancing regulations is not safe or feasible for the community and has been cancelled for this year.
2020 Pool Season
Your Cimarron CIA Board has reached the decision that due to health risks, guidance and restrictions compliance issues and liability concerns related to Covid-19, the community pool will remain closed this season. The Board appreciates everyone’s understanding as this has been a very difficult decision to make for the community. However, the need to manage the facility safely for our residents must remain the highest priority.
The Board has received several inquiries asking if the association will rebate or refund a portion of the annual assessment fee due to the pool not being opened this season. After consulting with legal counsel, we have been informed of the following. The Texas Business Organizations Code prohibits non-profit corporations from making distributions to their members. As the association is prohibited from offering a rebate/refund, the Board has committed to re-allocating the unused funds to another project for the community.
Keep Our Storm Drains Clean!
It is a violation to blow or sweep grass clippings, leaves and other yard waste into our storm drains. This includes "sweeping" grass and leaves into the street with leaf blowers as they eventually wash down the drain. Why is this a problem? Yard waste can block the flow of water and lead to flooding. Decomposing grass and leaves deplete the oxygen in the water which can stress fish and other aquatic life.
Never place or allow anything to go down the storm drain. This includes cigarette butts, trash and even newspapers. Intentionally pouring paint, motor oil, antifreeze, pesticides, fertilizers, pet waste, litter, etc. into the street gutters or storm drains can affect the water quality of waterways and lakes, is dangerous to the environment and is ILLEGAL.
If you see anyone dumping any contaminants, yard clippings, leaves, etc. into the drain, please call the City of Katy Stormwater Pollution Reporting Hotline, please call 281-391-4820.
COVID-19 Response Update
Management Office: In order to maintain management responsibilities to our communities, office staff has been minimized with all other staff working remotely until authorized to return to the office. Protocols have been put into place in compliance with government guidelines as we are permitted to re-open.
Community Inspections: Community inspections are being conducted weekly. Items that are being noted on inspections include unapproved improvements, self-help work orders, certified demand letters for (severe) lawn maintenance and other self-help violations Routine monthly inspections will resume in the month of June. If owners are experiencing difficulties related to the pandemic, a request for more time to cure the violation/concern can be submitted to the Board for review.
Suspension of Board Meetings: Until restrictions are amended to allow group gatherings, in-person board meetings have been suspended. Any necessary board meetings will be held by teleconference. Notice of any teleconference board meetings will be posted to the website and sent as an email blast as in the past. The meeting notice will include information necessary for owners to participate in the teleconference meeting.
Suspension of Annual Meeting: Under the recommendations received by the association attorney, annual meetings should be suspended until the appropriate authorities deem it safe for people to meet in large groups again. It is not recommended to hold annual meetings via electronic or telephonic means, due to statutory requirements that specifically apply to non-profit corporations and POA’s. Election procedures (solicitation of candidates, notice of meeting) will be followed once appropriate authorities have deemed it safe for people to meet in large groups again.
Closure of Common Areas Common area playgrounds continue to be closed until proper authorities deem it safe to re-open. Tennis Courts are open with capacity limitations and social distancing restrictions. Clubhouse usage has been suspended until further notice.
Suspension of Community Event Attendance: All community events have been suspended until further notice.
We will continue to monitor this situation and keep you informed of any changes. Please contact us if you have any questions or concerns at 713-776-1771 or email at firstname.lastname@example.org.
COVID-19 Online Resources
Cimarron CIA encourages all our homeowners to be up to date with the latest information regarding the COVID 19 epidemic. The public is encouraged to follow these COVID 19 websites and social media platforms for ongoing updates. For accurate and reliable information, please be sure to visit any of these online resources:
Centers for Disease Control and Prevention https://www.cdc.gov/
Texas Health and Human Services https://dshs.texas.gov/
Harris County Public Health https://publichealth.harriscountytx.gov/
World Health Organization https://www.who.int/
City of Katy https://www.cityofkaty.com/home
2020 Annual Assessment Payment Reminder
The annual assessments were due on January 1, 2020. They are considered late after January 31, 2020. All past due accounts have been assessed a late fee of $100.00 along with 10% per annum interest until the account is paid on full.
We encourage all owners to submit payment for any outstanding assessment balances. Collection notices will be sent to all owners with an account balance in the coming weeks. If owners are experiencing difficulties related to the pandemic, a request can be submitted for payment deferment and/or extended payment plans to the Board for review. Please contact Celina Deleon in our accounting department at MASC Austin Properties, Inc. via phone at (713) 776-1771 or via email email@example.com to make the necessary payment if you haven't paid your 2020 annual assessments.
MAKE SURE TO SIGN UP FOR THE NEW TOWNSQ APP TO MANAGE YOUR ACCOUNT AND PAY ONLINE
Make Sure To Submit Before Starting An Improvement
We have noticed many homeowners are taking advantage of this time to make improvements to their home. Just as a reminder if you are making any type of improvement to the exterior of your home, you must first submit an Architectural Improvement request form to MASC Austin Properties, Inc. before starting the work. (This includes painting the exterior, room addition, and replacement of the roof, driveway and fence.)
You can find the required form on under the DOCUMENTS tab. Please make sure to submit the form with the necessary information and samples for a quicker response. We are receiving several applications and processing as quickly as possible to avoid delays in the work being done.
MASC Austin Properties, Inc. is excited to announce the launch of TownSq — a new all-in-one mobile app designed to help you connect, collaborate and stay up-to-date with your association – any time on any device. Manage your account and access the resources you need when you need them.
Download the app and register to:
• Easily communicate with your management team
• Manage your account and pay online
• Get up-to-date news and alerts
• Request and review status of service inquiries
· Engage with one another
· Access important association documents
· And more!
To register your account, please log onto www.townsq.io, use your account ID and the association zip code (77450). Set your password and account preferences and you will then be ready to start experiencing community your way with TownSq. Please contact us if you have any questions regarding this new process as we are excited to offer these new services to your community.
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